• Devising and maintaining office systems, including data management and filing; • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations and the trip itself; • Screening phone calls, enquiries and requests, and handling them when appropriate; • Meeting and greeting visitors at all levels of seniority; • Organising and maintaining diaries and making appointments; • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager; • Carrying out background research and presenting findings; • Producing documents, briefing papers, reports and presentations; • Organising and attending meetings and ensuring the manager is well prepared for meetings; • Liaising with clients, suppliers and other staff; • Arranging personal tasks and helping founders save time and optimize their productivity.
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